General information about credit conversion

After completing your studies at your host university, be sure to save all the necessary documents, such as syllabi, exams and essays. We will send you the Transcript of Record after the study program ends. This can take several months.

You can use the documents to apply for a credit transfer at your home institution. The number of credits you’ll get will be based on your study plan, your own account of the overall workload and completed coursework, as well as the assessment of your home institution.

1. 1. Make a study plan and have your courses pre-approved by your home institution’s exchange coordinator, academic advisor or professor; whoever is in charge of credit transfer at your home institution. Remember to use the course catalogues and syllabi on our website when making your study plan. It’s also likely that you’ll be required to show the syllabi to the person in charge of credit transfer.

1. 1. Pass your courses. You’re responsible for attending the classes and getting grades for the courses you have chosen. It goes without saying that if you don’t attend classes and pass the courses, you won’t earn any credits that can be transferred to your degree. Remember that class attendance is mandatory in most cases, and this includes any business visits and workshops as well. Keep all your notes, course catalogues, group work assignments and exams so that you have something to show for your time abroad. This will help you in case of any misunderstanding between you and your home institution about the number of credits you’re entitled to for your studies abroad.

1. The Transcript of Records is given out by the host institution and the host institution alone. The host institution will send the official transcripts to us, and we will send them to you. This is done to reduce the chances of the transcripts being lost in the mail. It usually takes several months after the end of the study program for the transcripts of records to be prepared and sent out by the host institution. We understand that you want and sometimes need to have your credit transfer done as soon as possible, but please be patient. Host universities must follow a strict, time-consuming procedure when creating transcripts.

Don’t be discouraged if you’re denied credit transfer for some courses. Each supervisor has their own opinion, and the practices of credit transfer vary from faculty to faculty. If you don’t see eye to eye with your supervisor, don’t be afraid to go talk to someone else higher up. Remember to tell your supervisor that you will receive the official Transcript of Records within a few months at the latest.

The above instructions are general guidelines that are based on previous decisions made by home universities both in Europe and the USA. Thousands of our students have been able to get complete credit transfer with the help of these instructions. 

Make a study plan and present it to your home university. The practices of transferring credits vary from institution to institution and students are encouraged to make a study plan and discuss the credit transfer in advance with a coordinator at their home institution. Home universities make the final decisions about transferring credits.

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